Registration at UvA and the exchange university
- Your university abroad will send you a personal email or a personal information package with instructions regarding their registration procedure and other information regarding practical arrangements (registration, course selection, housing, insurance, etc.)
- After receiving the information from your university abroad, you can follow their instructions and register before the mentioned deadline.
- If you have questions regarding the registration procedure or the courses of the partner university, you can best contact the universities' International (Incoming Exchange) Office.
- If you have not received any information regarding your exchange university 2/3 months before your planned departure, you need to contact the Economics & Business Exchange Office.
- Wait with making arrangements regarding your room in Amsterdam, your job and your ticket, etc., until you have received confirmation from the university abroad.
- If your exchange starts in September, it is important regarding your registration as UvA-student and your tuition fee for UvA, that you're registered at an address in the Netherlands and at the 'Gemeentelijke Basisadministratie (GBA)' on 30 September.
- The partner university will inform you on the courses that are available for you.
- Choose the courses you would like to follow abroad and follow the instruction regarding the procedure of recognition of courses passed abroad (Bachelor's and Master's) of the Economics & Business Board of Examiners: Request elective outside UvA (foreign university).
- The Exchange Office will apply for the Erasmus grant (500 - 900 euro in total per semester abroad) for the Economics & Business students who are selected for a QTEM Exchange in Europe, but can't guarantee that the grant will be available.
- In order to be eligible for the Erasmus grant, you have to have a permanent residence permit or your nationality has to be of one of the EU member states.
Economics & Business Ambassador
When you receive the Erasmus grant, you become a Economics & Business Ambassador. This means:
We will ask your help for several activities regarding the exchanges. This will take around 15/20 hours of your time during the academic year of the exchange and the following academic year.
The activities are informative for (prospective) exchange students and promotional and can range from:
- Attendance as UvA-representative at the exchange fair of your university abroad to promote studying at EB/UvA
- Sharing your experience as exchange student at the EB exchange information meeting or via email/meeting students
- Mentoring for an incoming exchange student to show the student around at EB
- Joining exchange student meets student drinks to provide information on your university abroad
- Distributing flyers to promote the EB exchanges
- Promoting exchange possibilities at the Bachelor's Fair
Email addresses ‘experienced students’ and student reports
- Students who have studied a period abroad are the best 'first hand' information source.
- It is common that our experienced students inform the new candidates.
- You can contact the Exchange Office if you would like to contact experienced QTEM-students.
Selected students will be enrolled for Erasmus blackboard.
- On blackboard you can find information and information on the paper work.
- Also you can find email addresses of students of EB or the UvA who are also going to the university or city were you are selected for.
International Student Network
- The International Student Network ( ISN) organises activities for the exchange students who are studying at the UvA.
- The ISN provides every student with a mentor. The mentor helps the exchange student when he/she first arrives, with getting settled, showing the student around at the university and help with any problems.
- If you like to make contact with students coming from the university where you are planning to study or where you have studied, you can sign up as a mentor for an exchange student.
Every semester, before departure, the Exchange Office organises a pre-departure meeting.
- You will get a short overview of things you need to (have) arrange(d).
- You can meet other students who have been selected to go on an exchange within the Erasmus Programme, share information and arrange/plan your exchange together.
The Exchange Office will send you an invitation for this meeting.
If you are selected for an exchange in the first semester of 2018-2019, you will be invited to the meeting in the spring of 2018.
If you are selected for an exchange in the second semester of 2018-2019, you will be invited for the pre departure meeting in the fall of 2018.
- Visa: depending on the nationality of the student, a visa to be able to study in the exchange country is needed. Students need to inform themselves in time at the embassy of the country where they are going about the requirements.
- Residence permit for The Netherlands: Make sure to check whether your Dutch residence permit is still valid upon your return to the Netherlands. If not, please make sure to extend it at least two months before your leave. Information on extensions can be found on www.uva.nl/visa/extension
- Passport: Make sure that your passport is not (going) to expire while you are abroad. If you do not arrange that in time and before leaving, you might be obliged to travel to your country of origin to arrange your passport before you are allowed to enter The Netherlands.
-Your Dutch residence permit, if applicable, is connected to your registration with the municipality. Therefore do not deregister from the municipality when you go on exchange.
-For students who are renting their room from De Key or De Alliantie via the University of Amsterdam it is best to give up their room via email@example.com. If you need housing again when you return to Amsterdam, you can apply for a new room via firstname.lastname@example.org.
- Health insurance: Students have to check if their health insurance is also valid in the country where they are going to on the exchange. It might also be needed to expand the insurance.
Pre-departure check list
The below list gives you an idea of the things you will have to arrange. The list is not exclusive.
Documents and photocopies to bring with you:
- Passport (make sure it is at least 3 months valid)
- Visa (if needed)
- Letter of acceptance of the university abroad
- Drivers license
- Bank card/credit card (make sure the cards are not expiring while you are abroad. Using your creditcard can be expensive), emergency funds (for example for rent bail, cash payments for the dentist, doctors visit, etc.)
- Insurance papers
- Receipts of expensive equipment (laptop) might be needed at customs
- Address book, including emergency numbers bank and insurance, address and contact info guest university, embassy's address, contact info UvA
Make 2 photocopies of all these documents. Bring one set with you, leave another set at home. Or scan the documents and email them to yourself.
Check health insurance, travel insurance and liability (WA) in time
Tip: If needed: AON insurance for studying abroad
- Light travelling, let family/friends take luggage for you
- Do not accept to take or attend anybody's luggage at the airport and always attend to your own luggage.